The Academic Server operates mailing list software that is available for use by faculty, administrative workgroups, and clubs at Gonzaga. Mailing lists allow a user to send a message to everyone subscribed to a list by sending the message to the list address. The mailing list software then resends the message to everyone on the list. For more information regarding mailing lists or this worksheet, contact the System Administrator, Matt Bergman, at or 313-3534. To submit a request for a mailing list, please complete the following Online-Worksheet according to the instructions. General List Info (required) In order for your request to host a mailing list to be considered, the following six items must be filled out completely. 1. Mailing List Manager Info: Name:   E-mail Address:  Phone/ext. (not required):   Mailbox (not required):  The list manager is the person responsible for maintaining the list. The list manager will receive notification whenever someone subscribes or unsubscribes from the list and message bounces from invalid addresses. For low volume mailing lists, this service can be provided by the System Administrator.   2. Mailing List Name, please use all lowercase letters (e.g., rel330-l): All lists will end with '-L' to differentiate them from user e-mail addresses. All lists will be addressed as listname@lists.gonzaga.edu (e.g. rel330-l@lists.gonzaga.edu). The address is NOT case sensitive.   3.  Mailing List Information: Please give a brief description as to the purpose of this mailing list.  As a minimum, it should include the primary users of the list (i.e. students, staff, alumni, etc.) and the setting in which the list will be used (i.e. class, informational, etc.).  This information is for the use of the list administrator only and will not be included in the creation of the list.   4. Administrative Password: This password is used by the list manager to approve postings to moderated lists or to authenticate a subscription request for a closed list. It is not normally used on open lists that are not moderated.   5. Mailing List Description: The description can be up to 50 characters in length and is used to describe the list when a user requests a list of all of the mailing lists available.   6. Subscription Policy: Open Closed OPEN allows anyone to subscribe to the list at any time. CLOSED requires that the mailing list manager approve all subscription requests. Lists are often kept OPEN to simplify management for the list manager. You may now click here to go to the end of this page to submit your request or you may continue on to the Advanced List Configurations section of this worksheet.   Advanced List Configurations (optional) The following options are available to further configure your mailing list.  In most cases the default setting will be sufficient.  If you have any questions regarding these options you may contact the System Administrator, Matt Bergman, at 313-3534 or . 7. Moderate Mailing List? Yes No A moderated mailing list requires that all messages be approved by the moderator (list manager) before they are posted to the list. This is typically used for announcement type lists but is not normally used for discussion lists. It is recommended that the list not be moderated in most cases.   8. Default Reply-To Address? Sender List Other  When a user replies to a message from the list, this option determines whether the reply will go to the sender of the original message, the list, or some other address. This setting is only the default setting and can be changed by the user when replying to the message.   9. Subject Prefix (e.g. [REL330-L]: ): Yes (please fill in the following textbox with the desired Subject Prefix) No This option will add a prefix to the subject of every e-mail that the list distributes.  This makes it easy for a list subscriber to quickly identify e-mail received from the list.  The default setting is to leave the space blank, or to not have a subject prefix.   10. Archive: Yes No When a list is archived, a copy of all messages sent to the list is kept on the server in an archive file.  This archive file can be retrieved by list subscribers or can be used to build a web interface for the list.  By default, lists are not archived.   11. Web Interface (Only available if list is archived): Yes No The mailing list archive can be displayed on the web.  This type of interface is useful for users that would like to go back and review previous discussions without having to save all of the messages themselves.  Putting the list on the web will make the list postings available for anyone to read, including people not subscribed to the list.  Posting to the list can still be limited by Option 10, Restrict Posting To.  By default, lists are not displayed on the web.   12.  Message Footer: Yes (please fill in the following textbox with the desired Message Footer) No A message footer is text that is appended to every e-mail that is distributed by the mailing list.  The default setting is no message footer.  An example of a message footer is included below: ------------------------------------------------------------------------- This message was designed to keep you informed as an alumnus of Gonzaga University. If you would prefer not to receive these messages, you may unsubscribe from this list at anytime by browsing to http://lists.gonzaga.edu. Questions may be sent to Tracy Morse at morse@gu.gonzaga.edu.   13. Advertise: No advertising Gonzaga University only No restrictions This will determine who can see this list if they submit a request (for an inventory of lists) to mailman.  By default, only users with "gonzaga" in their e-mail address will see the list.  By selecting "No advertising" or "No restrictions" the addresses of the list members will be either more or less secure, respectively.  Note: This option does not prevent non-"gonzaga" users from subscribing to the list.   14. Restrict Posting to: Specific Users  (Send the list of users who may post to the list  to listrequest@gonzaga.edu.) People on list only No Restrictions This determines who can post to the list.  A setting of NO RESTRICTIONS allows anybody with an e-mail address to post to the list. If SPECIFIC USERS is selected, a list of their e-mail addresses needs to be sent to listrequest@gonzaga.edu.  The preferred setting is PEOPLE ON THE LIST ONLY.   15. Subscription Information: The subscription information is what will be appended to the confirmation message that is sent back to a user subscribing to a list. This section can contain information such as list restrictions, frequently asked questions about the list, purpose of the list, etc. This information is not required but can be useful to the users if the list is going to be open to an audience outside of the Gonzaga campus. If nothing is provided, the user will receive a confirmation that provides information on how to subscribe and unsubscribe from the list. POPULATING A LIST: A list can be prepopulated with addresses when it is created thus eliminating the need for the users to subscribe to the list manually. This is useful for classes and other lists where the user addresses are known in advance. To prepopulate a list, e-mail a list of all of the e-mail addresses to be added to the list to listrequest@gonzaga.edu.  The message should contain only the addresses to be added with each address being on a line by itself. The subject of the message should include the list name and whether to add or remove the addresses from the list.   SUBSCRIBING/UNSUBSCRIBING FROM THE LIST: To subscribe to the list, a user sends an e-mail message to "listname-subscribe@lists.gonzaga.edu", or browses to http://lists.gonzaga.edu. If the list is open, the person will be added to the mailing list and they will receive a confirmation message that they were added to the list. If the list is closed, the subscription request is forwarded to the mailing list manager for confirmation before the user is added to the list.